Production

     

Production Values

At Cambridge Journals we provide a production service that is fast, responsive, effective and reliable.Our constant aim is to publish papers with maximum speed, accuracy and efficiency, thereby best serving the needs of all those who commission a production service from Cambridge Journals. We are acutely aware of the need to publish research as quickly as possible and we have streamlined our production processes to ensure that content reaches the research community as soon as possible without compromising our trademark high standards.

We offer a positive author experience, taking full responsibility for content management. In all production steps from receiving the accepted manuscript through to publication online via our own online platform Cambridge Journals Online and publication in print of the highest quality, we always ensure that our exacting and high standards are maintained.

It is our constant endeavour to provide consistently high quality end products, to schedule, at the optimum price. We always aim to exceed author expectations and make it a positive experience publishing with Cambridge Journals.

Our Production FAQs below are designed to help answer the most commonly asked questions. If you have any comments about these FAQs, or any queries about journals production that are not answered here then please contact us.

Production FAQs

Click on a question below to go directly to the answer

Submission of articles

  1. How do I submit an article for publication?
  2. What files can I use?
  3. What format should I supply my figures in?
  4. How much would it cost to have my figures printed in colour?
  5. I want to provide supplementary material to my article. What do I do?
  6. My email address has changed since my article was accepted for publication. What do I do?

Proofs

  1. I have submitted an article to one of your journals. When I will receive a first proof?
  2. My article has been accepted but I have not received a pdf proof to check
  3. In what format will my files be sent to me?
  4. I have just received my proof, what do I do?
  5. What is a proof collator?
  6. How can I contact Production?

Author Corrections

  1. How do I mark my corrections?
  2. When do you need my proof corrections back?
  3. I don't have any corrections. What do I need to do?
  4. I have received a proof and see that my article has been changed after it was accepted. Why has it been changed?
  5. I have already returned my corrections to the proof collator but I've just spotted some more errors. What can I do?

Online Publication

  1. I returned my proof corrections a week ago. Why isn't my article published?
  2. Will I get a pdf of my final article?
  3. What is Cambridge Journals Online (CJO)?
  4. What exactly do you mean by FirstView publication?
  5. When will my article be published online?
  6. I&aposve seen my article on CJO but I can't get access to the full text. What can I do?
  7. How should I cite my article if it is published online?
  8. What is a doi?
  9. Can I create a web address to my paper using the doi?
  10. I have just received my FirstView pdf and have found an error. Can I get this corrected?
  11. My article is now online. When will it appear in a printed issue?
  12. I've looked at the latest printed issue of your journal and several articles are included which were published online after my article. Why were these articles included but my article was not?
  13. My article was published in a 2014 print issue but the copyright date on the first page is 2013. Is this an error?

After Publication

  1. When will my journal copies and/or offprints be sent to me?
  2. I want to change the address I gave for my offprints.
  3. I want to order offprints of my article published in an issue last year. Who should I contact?
  4. How can I buy a copy of the journal in which my article appears?

Permissions/Copyright

  1. Can I email my signed copyright and offprint forms as pdfs?
  2. I want to post my article on my own web site, do I need the Press's permission?
  3. Can I use figures from my own article published in a Cambridge Journal in another publication?

Open Access

  1. Does my journal offer Open Access option and what is the cost?
  2. How is the payment collected?
  3. Can I pay by invoice?
  4. What happens if I no longer want to publish my article as Open Access?
  5. My article has already been published; can I change it to Open Access?

Third Party Depositories, Indexing, and PubMed

  1. Will my article be submitted to PubMed Central?
  2. What if my article is not Open Access, will it still be submitted to PubMed Central?
  3. Will my abstract be submitted to PubMed?
  4. Where else will my article be sent?
  5. Where and when can I deposit my article?

Submission of articles

1. How do I submit an article for publication?

Each journal has its own style requirements and specific instructions on how to submit articles for publication. You can find these instructions on the journal's home page. Go to the Journal Information sidebar on the left and click on Instructions for Contributors.

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2. What files can I use?

Each journal has specific instructions on preferred file formats. Please go to the journal's home page, open the Journal Information sidebar on the left and click on Instructions for Contributors.

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3. What format should I supply my figures in?

To ensure that your figures are reproduced to the highest possible standards and your article is published as quickly and efficiently as possible, please read our image guidelines at journals.cambridge.org/artworkguide.

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4. How much would it cost to have my figures printed in colour?

Some journals allow print colour figures but you may be charged for this. Please consult the journal editor about the policy for colour figures. Online versions of colour figures do not carry any costs.

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5. I want to provide supplementary material to my article. What do I do?

Although supplementary materials are peer reviewed they are not copy edited or typeset but are loaded to the website in exactly the format supplied by authors. Supplementary material must be submitted at the same time as your article and must be clearly identified to distinguish it from the main article text.

Authors should ensure that they mention within their article that supplementary material is available on CJO.

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6. My email address has changed since my article was accepted for publication. What do I do?

You must notify Production of any changes to your email address. If you do not, then the pdf proof of your article won't be delivered and the publication of your article will be delayed.

Also once your article has been published the corresponding author will be sent a final pdf for your records so it is important that we have your current email address.

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Proofs

7. I have submitted an article to one of your journals. When I will receive a first proof?

Articles submitted for publication go through a peer review process prior to being accepted. If you have not received notification that your article has been accepted, please contact the editor of the journal to enquire about it.

Once your article has been accepted, it is submitted to Production for copy editing and typesetting. If the journal publishes articles as FirstView (online ahead of print publication) then it can take from 2 to 6 weeks from acceptance before you will receive a proof of your article to check.

If the journal does not publish articles as FirstView, the editors may need to wait for all articles in an issue to complete peer review before production can start. Therefore it can take longer before you will receive a proof of your article to check.

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8. My article has been accepted but I have not received a pdf proof to check

It can take from 2 to 6 weeks from acceptance of your article until proofs are sent out. If you have still not received a proof after this time please check your spam filter and then contact jnlsproduction@cambridge.org. There may be a problem with the email address you supplied, your server may be rejecting the pdf proof, or there may be other reasons for the proof being delayed.

Also it is general policy that proofs are only sent to the first named (or the nominated corresponding) author.

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9. In what format will my files be sent to me?

The first named (or the nominated corresponding author) will be sent an email with a pdf proof, or a web link to download the pdf proof.

The pdf proof may also include a link to the copyright and offprint forms (as appropriate) and full instructions on what you need to do with the proof.

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10. I have just received my proof, what do I do?

You will need a pdf reader such as Adobe Reader to open your pdf. You can download a free copy of this software here.

The email you have received includes full instructions with contact details of the proof collator. Please follow these instructions carefully or publication of your article may be delayed.

It is your responsibility to check your proof very carefully. Errors not found may appear in the published journal. Please ensure you answer all author queries sent with your proof.

Please note that this is not the time to rewrite large sections of your text. Corrections must be confined to typographical errors only.

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11. What is a proof collator?

The proof collator is the person who coordinates receipt of all author corrections for a particular journal and ensures they are forwarded to Production to arrange correction. The full contact details of your proof collator will be provided in the instructions you receive with your pdf proof.

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12. How can I contact Production?

The proof notice you receive will give details of your Press production contact. If you have any queries prior to proof stage then email the journal editor or jnlsproduction@cambridge.org

Your Press production contact can help you with any questions you may have about production matters; but if you have any queries about corrections to your proof then please contact the proof collator.

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Author Corrections

13. How do I mark my corrections?

For the majority of journals we ask that you mark your corrections electronically by annotating the pdf. Instructions for doing so can be found here

Occasionally it may be possible to mark up a hard copy, scan and email it to your proof collator. If the instructions on your proof do not mention this option please contact your production contact to confirm.

Do not reply to the email proof alert or directly to the typesetter. If you have any queries about your proof please contact the proof collator.

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14. When do you need my proof corrections back?

We generally require your corrections to be returned within 2 to 4 working days. Please check the instructions sent to you with your proof for the deadline and details of where to return your corrections. It is important that you attend to your proof as soon as possible so that publication is not delayed.

You should return your proof as soon as you can even if this is after the deadline has passed. However, if you are away for any significant time you should nominate a co-author to check the proof for you, or if this is not possible please email the proof collator to let them know when you may be able to return the proof.

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15. I don't have any corrections. What do I need to do?

If you have checked your proof carefully, do not wish to make any corrections, and have no author queries to resolve please email the proof collator and tell them you are happy for the proof to be published as it is. However, do not forget to return your copyright form if needed.

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16. I have received a proof and see that my article has been changed after it was accepted. Why has it been changed?

After an article is accepted, it is copy edited to ensure it conforms to the journal style, and to correct any spelling or grammatical errors. Generally the changes are not major. If major changes are required the article will be referred back to the journal editors. If you believe that changes have been made which are inaccurate then please clearly mark the correction you require.

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17. I have already returned my corrections to the proof collator but I've just spotted some more errors. What can I do?

Please email the proof collator who will be able to advise if it is still possible to make the correction. The proof collator may need to refer this to Production for a decision. If your article is published online it will be too late to make any changes. However if your article is not already published as a FirstView article we may be able to accept further corrections. But it is always best to try to avoid this situation happening by checking your proofs very carefully.

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Online Publication

18. I returned my proof corrections a week ago. Why isn't my article published?

Generally we allow up to 2 weeks for an article to be corrected and uploaded to CJO. You can check if your article is online by visiting the journal's home page and clicking on FirstView. A few journals do not publish articles as FirstView (online ahead of print publication). For these journals, articles will not be published until the whole issue is ready. Refer to your journal's home page for further information.

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19. Will I get a pdf of my final article?

If you are publishing in a FirstView journal then as soon as your article has been corrected, it is published online on CJO. The first named (or nominated corresponding) author is sent a pdf of the final published version to distribute among co-authors. It is not another proof and you cannot make any further corrections to it. You will also receive another pdf once your article is published in an issue.

If your journal is not a FirstView journal then you will only receive a pdf of the final published version when the whole issue is published on CJO.

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20. What is Cambridge Journals Online (CJO)?

Cambridge Journals Online is the online content delivery service for Cambridge University Press' collection of over 300 leading journals across the sciences, social sciences and humanities.

All visitors to the site can

  • read tables of contents and abstracts for all Cambridge journals
  • search the full text of articles
  • keep up to date with the latest research in their field by receiving RSS/Atom news feeds

For more information click here and click on the navigation tab 'Authors'.

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21. What exactly do you mean by FirstView publication?

The majority of Cambridge journals publish individual articles online ahead of print publication. Articles are corrected and published online as soon as possible after they are corrected. This means that articles are published very quickly and publication is not delayed until they can be included in a print issue. This is what we call FirstView.

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22. When will my article be published online?

If your journal is a FirstView journal, then articles are generally published online within 2 to 3 weeks of receipt of your corrected proof. You can check if your article is online by visiting your journal's home page and following the links to FirstView articles. Also the first named (or nominated corresponding) author will be sent a pdf of the FirstView article.

If your journal is not a FirstView journal, then articles are only published online when the whole issue is published. This may mean you will not be sent the pdf of your final published version for several weeks, depending on the frequency of publication of your journal.

But once the issue is published online the first named (or nominated corresponding) author will be sent a pdf of the final published version to distribute among co-authors.

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23. I've seen my article on CJO but I can't get access to the full text. What can I do?

To view the full text of your article you must be a subscriber/registered user. If you are the author of the work please contact jnlsproduction@cambridge.org

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24. How should I cite my article if it is published online?

You should cite the author/article title/journal title information followed by its published online date and doi. For example

Lazerson, Samuel A. and Wiechen, Heinz M. Three-dimensional simulations of magnetic reconnection in a dusty plasma. Journal of Plasma Physics, doi: 10.1017/S0022377807006861, Published online by Cambridge University Press 27 November 2007.

The published online date establishes the copyright date for your article and the doi is the unique number which enables other readers to access your article.

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25. What is a doi?

The doi (digital object identifier) is a string of numbers which together uniquely identify a published article. The doi is permanently assigned to each article, and provides a persistent link to current information about that article, including where the article, or information about it, can be found on the Internet. It enables readers to find the article on the Internet irrespective of any subsequent changes in the web site structure, in the management responsibility of the journal in which it was first published, or the location of the web site on which the journal is hosted.

For more information about dois, see www.doi.org or www.crossref.org.

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26. Can I create a web address to my paper using the doi?

To convert a doi to a web address you need to add a prefix to the doi. For papers published on CJO use the url prefix http://dx.doi.org/

For example, assuming your paper has doi as follows:

doi:10.1017/S1368980008002541

Your web address will then be:

http://dx.doi.org/doi:10.1017/S1368980008002541

You can use the url string within any documents you write, or you can simply copy and paste it into your browser.

The url will lead to the abstract page of your paper on CJO.

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27. I have just received my FirstView pdf and have found an error. Can I get this corrected?

Articles published online as FirstView articles are considered published and can be cited and quoted using the doi as the reference source.

Cambridge University Press has a policy that changes will not be made after publication of an article. The problem is not technical, nor is it a bid to avoid extra administrative time or cost, it is instead a matter of publishing principle that we can only ever release into the public domain a single definitive version of anything we publish. It's an industry standard practice to maintain the integrity of published content in the digital world. If a significant error is discovered after online publication you should contact Production to decide if there is a need to publish a separate corrigendum/erratum linked to the online version.

Please note that simple typographical errors are not considered serious enough to warrant publishing an erratum. We will only make changes for errors that affect the understanding of the article, the integrity of the paper, or the reputation of the authors or journal.

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28. My article is now online. When will it appear in a printed issue?

Each journal has its own policy for including articles in print issues and what goes into each issue is usually the journal editor's decision. Many journals also have large forward loads of articles waiting for inclusion in a printed issue. Issues are generally compiled about 6 to 8 weeks before the printed issue cover date. However, online publication confirms that an article is 'published', and it can confidently be cited as such.

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29. I've looked at the latest printed issue of your journal and several articles are included which were published online after my article. Why were these articles included but my article was not?

When scheduling articles for any particular issue, the journal editor and/or production take a number of things into account, including: date of submission, date of acceptance, date of online publication, subject balance or theme in an issue, and also length (every journal has a strict annual page budget, and we try to get as close as possible to this). When making the final selection of articles for an issue, date of online publication has to be balanced against all these other factors so may not always be the prime consideration.

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30. My article was published in a 2014 print issue but the copyright date on the first page is 2013. Is this an error?

The copyright date of an article always matches the date an article was first published. As many of our journals are published online ahead of printed issues (FirstView), this means individual articles are published online as soon as they are corrected. It can easily happen that an article may not appear in a printed issue until some months later, possibly the following year - in these cases the journal year of publication will not match the copyright year stated, and this is entirely correct.

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After Publication

31. When will my journal copies and/or offprints be sent to me?

Each journal has its own policy on providing complimentary copies to authors. If your journal sends out complimentary copies or if you have ordered offprints you should allow 6 to 8 weeks for these to be delivered.

Many journals no longer provide offprints but offer a pdf of the final version instead. Please consult the instructions for contributors on CJO for the current policy.

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32. I want to change the address I gave for my offprints.

Please contact Production as soon as possible and we will amend the information. However, if the journal is printed, your offprints may already have been despatched to the first address you provided and it is your responsibility to trace the offprints at this address.

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33. I want to order offprints of my article published in an issue last year. Who should I contact?

You can only order offprints at the time that you receive the offprint form with your pdf proof. Offprints are printed at the same time as the whole issue is printed and cannot be produced after an issue has been printed.

If you still require printed copies of your article then Production can obtain a quote for the cost of reprinting your article.

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34. How can I buy a copy of the journal in which my article appears?

Please contact our Customer Services department at journals@cambridge.org who will be able to help.

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Permissions/Copyright

35. Can I email my signed copyright and offprint forms as pdfs?

Yes, email signed pdfs to the name/email address given on each of the forms. Please do not sign your article electronically as we cannot accept this method.

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36. I want to post my article on my own web site, do I need the Press's permission?

Please refer to our "Terms and conditions of use for pdfs" and our explanation of the rights you retain in your published article.

More information on depositing different versions of your article can be found here.

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37. Can I use figures from my own article published in a Cambridge Journal in another publication?

General guidelines are available at our Rights pages but authors should always check out the particular terms and conditions on the second page of the Transfer of Copyright form they submitted.

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Open Access

38. Does my journal offer Open Access option and what is the cost?

Each journal has its own Open Access policy, being either Gold OA, a hybrid OA or with no OA option.

For full information, please go to our Open Access pages: journals.cambridge.org/openaccess

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39. How is the payment collected?

Cambridge University Press uses RightsLink, the third-party system from Copyright Clearance Centre (CCC) that to collect money for Open Access payments.

Rightslink will send an Offer email to you. This will be sent to the corresponding author email address provided on submission of your article.

On receipt of the offer email from RL, please click on the link in the email, this will take you to the transaction procedure at Rightslink. Here you will be prompted to create an account and go through the procedure.

Please note that your article cannot be published until you have begun the transaction procedure with Rightslink and created an account to make the necessary payment.

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40. Can I pay by invoice?

Once you have created an account with Rightslink, you will be directed to the payment method page. Here you will have the option to pay by invoice or credit/debit card.

If you choose the invoice option, the invoice will be sent to the corresponding author email address.

If the payment is to be completed by someone else, for example your institutional finance department, please forward the email to them.

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41. What happens if I no longer want to publish my article as Open Access?

Contact the Production Editor for your journal immediately and return the standard transfer of copyright form.

Please note that as reminder emails are automatic you may still receive a reminder email after you have notified your Production Editor that you no longer wish to publish your article as Open Access.

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42. My article has already been published; can I change it to Open Access?

Yes. You will need to contact your Production Editor and return the Open Access copyright form and pay for the Article Processing Charge, if necessary. On receipt of this, the copyright line on your article will be updated to include the correct licence and you will be contacted by Rightslink to follow the steps mentioned above.

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Third Party Depositories, Indexing, and PubMed

43. Will my article be submitted to PubMed Central?

If your article is published as Open Access and the funding has been provided by NIH Wellcome Trust (or other funders with such a requirement to deposit in PubMed Central) then it will be submitted to PubMed Central when it is published in an issue. Please note that articles are not submitted on FirstView publication.

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44. What if my article is not Open Access, will it still be submitted to PubMed Central?

No. We do not automatically deposit copies of papers into PMC upon publication unless the articles have been published as Open Access. In all other instances it is the author's responsibility to deposit a copy.

For a selection of our journals we do deposit all articles a year after publication however. Please check your journal’s Instructions for Contributors to see whether this applies.

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45. Will my abstract be submitted to PubMed?

For a selection of our journals we automatically deposit abstracts in PubMed. PubMed does not index all journals; they carefully select this to be included in the database. Please check your journal's Instructions for Contributors to see whether this applies.

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46.Where else will my article be sent?

Please check your journal's Instructions for Contributors to find out where articles are deposited and which abstracting and indexing services it uses.

47. Where and when can I deposit my article?

Information on depositing different versions of your article can be found here.